Beatrix Events

Up a Tone Events

Professional Corporate Event Specialists

• South Africa
• We are dedicated to the art of entertaining event experiences Your company has its own distinctive fingerprint which is strategically utilised to orchestrate and conceptualise your event.  This approach pulls through to every conference, team build, product launch, private soiree, incentives, brand activations or year-end function. We are dedicated to the art of entertaining event experiences and we love curating awesome moments through music and entertainment. We bring every production to life to enable the audience to connect with the brand and leave a lasting impression. We don’t just take care of all the logistics, we take care of all the aesthetics to the very last detail. <strong>Services</strong> <strong>Event Planning & Management</strong> Your company has its own distinctive fingerprint which is strategically utilised to orchestrate and conceptualise your event. This approach pulls through to every conference, team build, product launch, private soiree, incentives, brand activations or year-end function. Services that form part of this collaboration include: <ul> <li>Full conference, event planning- and management</li> <li>Product launch conceptualisation and brand activation</li> <li>Live Entertainment and musicians</li> <li>Audio visual, technical services & lighting</li> <li>Catering</li> <li>Venue scouting</li> <li>Event registration</li> <li>Exhibition stand creation and showcases</li> <li>Team buildings</li> <li>MCs and guest speakers</li> <li>Professional DJs</li> <li>Décor, styling and furniture</li> <li>Stationery & Corporate Gifting</li> <li>Onsite logistics management and coordination</li> </ul> <strong>Audio Visual and Technical</strong> The backbone of every successful event is the expertise behind the sound, lighting and technical production. Our expert sound and lighting engineers bring every production to life to enable the audience to connect with the brand and leave an everlasting impression. Our AV and technical services include: <ul> <li>Audio visual and sound production</li> <li>Set and stage design</li> <li>Equipment specification</li> <li>Stages, dancefloors, flooring and trussing</li> <li>Lighting design</li> <li>LED décor - wall panels and dancefloors</li> </ul> <strong>Catering</strong> Food plays an integral role in the experience of any event and the catering service will make it an unforgettable affair. We consider and execute trends, back dietary requirements, source locally, endorse sustainability and support experimental interaction. Our catering offering includes the following: <ul> <li>Buffets</li> <li>Canapés / Tapas / Bowl Foods</li> <li>Harvest Tables</li> <li>Prosecco - and Doughnut Walls</li> <li>Crockery and Cutlery</li> <li>Tables and Chairs</li> <li>Mobile- and Cocktail Bars</li> <li>Coffee and Gin Stations</li> <li>Food Trucks</li> <li>Spitbraais and Potjies for informal events or fun days</li> </ul> <strong>Live Entertainment</strong> We are dedicated to the art of entertaining event experiences and we love curating awesome moments through music and entertainment. Services include: <ul> <li>Live musicians</li> <li>Celebrity impersonators</li> <li>Comedians</li> <li>Stage production shows</li> <li>Models and promoters</li> <li>Performance acts</li> <li>Bands</li> <li>Dancers</li> </ul> <strong>Event Styling</strong> We are in charge of the visual identity of every occasion and develop a cohesive look and feel for your event. We don’t just take care of all the logistics, it covers the aesthetics too. Services include: <ul> <li>Lounge, cocktail and cafe-style furniture</li> <li>Stretch- and glass marquee tents</li> <li>LED décor</li> <li>Artificial grass</li> <li>Flower design and installation</li> <li>Banquet table décor</li> <li>Screens, backdrop and hanging art and room focal pieces</li> </ul> <strong>Professional Conference Organiser (PCO)</strong> Not only does Up A Tone specialise in events and conference management, we now also offer an extra benefit at no additional charge. Up A Tone Events is a registered PCO (Professional Conference Organiser). Benefits of a PCO: We specialise in and offer a one-stop service designing, planning, organising and implementing Meetings, Incentives, Conferences & Events (MICE).   With over 25 years of combined experience in the events industry, we have extended and built strong relationships with a large number of venues and hotel groups in the tourism industry. This gives us the ability to best place your group, conference, incentive or event at any venue in the country or abroad. We offer this specific service free of charge as we have an agreement directly with the venues whereas they pay us a commission for business reverted to them. This has absolutely no effect on the price for you as the client and you will still pay the venue directly without any commission added to your account! <ul> <li>Free of charge</li> <li>Quote turn-around time is faster as we have a dedicated team dealing directly with your enquiry</li> <li>Knowledgeable team who has seen or been on-site of most venues</li> <li>Professional Event Experience</li> <li>Ability to negotiate better group rates</li> <li>Links to DMC (Destination Management Company) & TMC (Travel Management Companies) when travelling or arranging an event abroad.</li> <li>Less time spent sourcing venue quotes giving you more time to spend on your business.</li> </ul> <strong>MICE Sector</strong> UP A TONE Events works extensively in the Meetings, Incentives, Conferences and Exhibitions sector and offers various services in each. Meetings “A gathering of people; as for a business, social, or religious purpose.” Meetings are the way we drive our business forwards or in a different direction. Whether it’s a formal meeting, annual general meetings (AGM), statutory meetings, or that very important board meeting the environment needs to be just right to achieve that objective. Up and above booking the right budget fitting venue for your meeting we can also be sure there are no delays in AV, check-ins and parking. We also accommodate any groups and can ensure important aspects are taken into account like food preferences or  even prayer rooms. Give us the parameters and size of your meetings and we will make sure the logistical aspects are taken care of. <strong>Incentives</strong> Whether it be a client or a staff member; incentives are the way to give back and reward. Incentives can be a collection of either local or international travel and having a clear cut strategic plan, deadlines and event scope is of the utmost importance. Whether it is for leisure or business your company or staff might need to travel and how this operation plays out is a direct stamp on your company’s reputation. At UP A TONE we make sure we implement every single small detail to make a trip as effortless as possible. <strong>Conferences</strong> Conferences are where we enrich our minds and gather new and exciting ideas in a formal setting to drive the business forward. You need the perfect space to let those creative juices flow. UP A TONE EVENTS can source the perfect conference space, from small spaces to areas that can accommodate thousands. We work behind the scenes to make sure that the smallest details are managed correctly and that all the delegates attending can get the most out of the events. <strong>Exhibitions</strong> This public display of interest is all about getting the right attendees and exhibitors to your trade show.  At UP A TONE it’s not just about sourcing the right size venue, exhibition spaces and stands, it’s about internalising the exhibition experience. As with conferences the attending exhibitor is there to enrich themselves and having that right exhibition flow is going to be fundamental in how they experience it and if they will return the next year. Gathering big data and linking the right attendees with the right exhibitors is the technological future key that will unlock your event to a yearly highlight. Combined with gala dinners, cocktail parties, keynote speakers and technical tours we can produce a worthy product.